Credit Crunch Special - How CMO COMPLIANCE™ can help your organisation cut costs

As 2008 draws to a close, the effects of a deepening financial crisis and global recession are becoming more and more evident. Businesses of all sizes around the world have been directly or indirectly affected by the credit crunch and many have had to resort to cutbacks in resources and budgets in order to survive. As these budgets tighten, management look for new ways of cutting costs and adopting more cost-effective and efficient practices. Hence, there has never been a better time for senior management to evaluate audit, inspection and compliance processes for efficiency and cost-effectiveness.

As technology advances and new and improved communication methods are developed, it has been proven that traditional paper based audit, inspection and compliance processes are inefficient, outdated, error prone and costly compared to electronic compliance audit/inspection management systems

Various client case studies and business cases have shown that CMO COMPLIANCE™, the leading compliance audit and inspection software, can help organisations realise considerable cost savings by simplifying your audit, inspection and compliance processes, and thus reducing the time spent on the entire process, from scheduling an audit or inspection through to producing the final reports.

Traditional paper-based processes require auditors/inspectors to carry several forms, manuals and/or documents to a site, capture information on those documents and complete checklists, and in some cases carry a camera in order to capture any photos of non-compliances. The auditor/inspector will then need to return to the office and manually enter this information into the database and send out actions for non-compliances. They must then wait for these NC's to be cleared and the supporting documents to be received and entered once more into the database, and in the event of any additional information and/or documentation required by the auditor/inspector, this process could be prolonged by weeks, and could take months to complete. Once NC's have been cleared, reports will need to be produced and sent out to stakeholders for review and analysis.

The CMO COMPLIANCE™ electronic compliance management solution will allow any type of audit inspection, checklist or compliance process to be performed and completed while in the field on a mobile device or laptop PC. The collected data, as well as any additional information such as photos or audio notes, is captured and instantly uploaded to a central database, which can then be accessed by users with varying access rights including clients, auditors and employees. This will allow auditors/inspectors to realise an average time saving of between 30-50% for capturing and managing data in the field. Non-compliances and actions are then followed up and completed automatically and the process of waiting for documentation is eliminated.

Once the data has been collected, CMO COMPLIANCE™ provides the ability to generate instant reports that can then be sent via email to selected users. This advanced reporting functionality also provides the ability to produce trend analysis reports so that future risks and hazards can be predicted and thus prevented. CMO COMPLIANCE™ users are able to realise an average time saving of 75% by generating and distributing reports instantly.

In conclusion, time savings and thus cost savings can be made through the many functionalities and features of CMO COMPLIANCE™ such as simplified data management, advanced report generation, automated action closeout, client and supplier portals and many more - allowing for a proven rapid return on investment within less than 12 months of implementing CMO COMPLIANCE™.